Recently, the French Embassy announced that they no longer accept passports with staple holes, as these are considered defective or damaged passports. This policy serves as an important reminder that even the slightest damage to a passport can be a reason for rejection.
That is why it is important to recognize the various examples of passports that are considered damaged, so that your travel plans abroad can go smoothly without any obstacles.
Common Examples of Damaged Passports
A passport is an important document that must be kept in good condition. Even if it still has a long validity period, it can still be rejected if its physical condition is damaged. The damage can vary, from obvious ones such as tears, to seemingly minor ones such as stains or staple marks.
To avoid issues when applying for a visa or passing through immigration, here are some examples of damaged passports to watch out for:
- Torn or Creased Passport Pages. Pages that are torn, severely creased, or detached from the cover can render the passport invalid.
- Staple Marks or Holes on Pages. Small holes from staples used for old visas can be considered damage by certain embassies, as in the case of the French Embassy.
- Ink or Stains on Personal Data. Ink stains or liquid marks that obscure personal data can make the passport unreadable.
- Wet or Water-Damaged Passports. Passports that have been exposed to water often become wavy, stained, or musty, which can cause them to be rejected.
- Faded or Damaged Passport Photo. An unclear, faded, or damaged photo can make identification difficult during immigration checks.
- Damaged or Detached Passport Cover. A cover that is torn or detached can cause the passport to be deemed unfit for use.
- Marked or Scribbled Blank Pages. Marks or writing on blank pages that should be clean can raise suspicion and complicate verification at immigration.
What to Do If Your Passport Is Already Damaged
The only solution if your passport is damaged is to immediately apply for a replacement at the nearest immigration office.
Do not wait until close to your departure date, as the process of issuing a new passport can take several days to weeks, depending on the queue and the type of service chosen (regular or expedited).
However, it should be noted that replacing a damaged passport will incur a fine of IDR 1,000,000.
Requirements for Replacing a Damaged Passport
When replacing a damaged passport, you will need the following documents:
- A valid ID card (KTP) or a relocation letter for moving abroad.
- Family Card (KK).
- Supporting documents such as a birth certificate, marriage certificate, diploma, marriage book, or baptism certificate.
- Citizenship letter (for foreign nationals who have become Indonesian citizens) or a statement letter of choosing citizenship.
- Name change certificate (if you have ever changed your name).
- Old passport.
Procedure for Replacing a Damaged Passport
Once all the requirements are ready, you can proceed with the following steps:
- Register via the M-Paspor application. Instructions for registration through M-Paspor can be found in this article.
- Visit the nearest immigration office on the appointment date chosen in the application.
- Fill out the form at the application counter and attach the required documents.
- The immigration officer will check the documents and prepare an Official Report of Examination (BAP).
- The BAP will be submitted to the Head of the Immigration Office for consideration.
- If approved, the passport will be replaced after payment is made.
Important Notes Regarding Damaged Passport Replacement
However, there are several important points to note regarding the replacement of damaged or lost passports. If, after examination, it is found that the damage or loss was caused by:
- A disaster such as fire, flood, or earthquake, the passport can be replaced immediately.
- Minor negligence or loss beyond your control, you can still obtain a new passport.
- Severe negligence or unreasonable reasons, the replacement of the passport may be postponed for a minimum of 6 months up to a maximum of 2 years.
Tips to Keep Your Passport Safe and Lasting
To avoid potential passport damage, here are some tips you can follow:
- Use a Passport Cover. Protect your passport from water, dust, and scratches by using a waterproof passport cover. This also helps prevent folds and tears.
- Store in a Safe Place. When in use, keep your passport within your sight or possession. Afterwards, store it securely in a closed space, such as a dedicated travel wallet or an inner pocket of your bag, to prevent it from getting lost or stolen.
- Do Not Fold or Bend. Avoid folding passport pages or placing it in tight spaces that could bend it.
- Store in a Dry Place. Keep your passport in a dry, non-humid place to prevent pages from curling, molding, or sticking together.
- Keep Out of Children’s Reach. Children tend to be curious and may unintentionally damage passports by scribbling, folding, or tearing them. Keep your passport in a safe place so it is not used as a toy.
Always make sure your passport is in good condition. Do not let a damaged passport ruin your well-planned trip abroad.
